Artists and Makers

Terms and Conditions

These Artists and Makers Terms and Conditions (“Terms”) govern the operation of a maker or artist space (“Table”) at the Halcy-Con 2024 (“Halcy-Con”) organized by Starship Aurora,  LLC (“Organizer”). By operating a Table at Halcy-Con, the maker or artist (“Vendor”) agrees to comply with these Terms. As an authorized artist or maker at Halcy-Con, you agree to abide by these terms and conditions.

 

Table Reservation

  • The Vendor acknowledges that Table reservations are subject to availability and are granted at the discretion of Organizer.
  • Organizer reserves the right to reject any Table reservation, at its discretion.

Table Operation

  • The Vendor shall operate the Table during the designated hours of Halcy-Con as specified by Organizer.
  • The Vendor shall ensure that the Table is staffed adequately throughout Halcy-Con hours.
  • The Vendor shall not sublet or share the Table with any third party without prior written consent from Organizer.
  • In order to sell at Halcy-Con, Vendors must have a paid Vendor ticket, approved by Organizer.

Table Setup and Dismantling

  • The Vendor shall adhere to the setup and dismantling schedule provided by Organizer.
  • The Vendor shall ensure that the Table setup complies with safety regulations and does not obstruct walkways or emergency exits.
  • The Vendor shall be responsible for the removal of all materials, products, and equipment from the Table at the conclusion of Halcy-Con.

Conduct

  • The Vendor shall conduct business at the Table in a professional manner and adhere to all applicable laws, regulations, and industry standards.
  • The Vendor shall not engage in any conduct that may disrupt Halcy-Con or cause harm to other attendees, exhibitors, or staff.

The Use of Generative AI

  • The Vendor agrees not to sell or display art created by generative AI.

Product Guidelines

  • Items sold at Halcy-Con must be the original creative works of the Vendor or credited to the maker/artist with documentation of proxy sale permission.
  • No sale of licensed merchandise or resale of merchandise is permitted.
  • Halcy-Con is a family event, all items sold must not exceed the level of “PG”
    • Language: Moderate language may be present, but severe or abusive language is prohibited
    • Violence: The depiction of violence should be mild or moderate, and may include action sequences, but it should not be overly graphic or intense
    • Themes: Products may include themes or elements that are more mature or complex, but they should be presented in a way that is appropriate for a broad audience. The glorification of substance abuse is prohibited. The representation of characters doing things outside the context of their character is prohibited (ex: a licensed character being depicted in fan art while smoking, unclothed or participating in graphic violence)

Adherence to Brand Guidelines

Compliance

  • The Vendor shall obtain all necessary permits, licenses, and approvals required to operate the Table at Halcy-Con.
  • The Vendor shall comply with all policies, rules, and guidelines established by Organizer for Halcy-Con.

Liability and Insurance

  • The Vendor assumes all risks associated with operating the Table at Halcy-Con and agrees to indemnify and hold harmless Organizer from any claims, damages, losses, or liabilities arising from the Vendor’s participation in Halcy-Con.
  • The Vendor shall maintain adequate insurance coverage for the duration of Halcy-Con and provide proof of insurance upon request by Organizer.

Payment and Refunds

  • All payments are non-refundable unless otherwise agreed upon in writing by Organizer.

Termination

  • Organizer reserves the right to terminate the Vendor’s participation in Halcy-Con and revoke Table privileges for violation of these Terms or any other reason deemed appropriate by Organizer. The decision on termination rests with the Vendor Coordinator and is final.

Amendments

  • These Terms may be amended or modified by Organizer at any time, and such amendments shall be communicated to the Vendor in writing.

Governing Law

  • These Terms shall be governed by and construed in accordance with the laws of the state of Florida without regard to its conflict of law provisions.
  • By operating a Table at Halcy-Con, the Vendor acknowledges that they have read, understood, and agreed to abide by these terms and any additional rules or instructions provided by Organizer.
  • They also acknowledge and accept that failure to comply with these terms may result in expulsion from Halcy-Con without refund and may affect eligibility for future participation.
  • The decision of the Vendor Coordinator is final in all aspects of sales.
  • Should a Table or items from a Table be prohibited from sale for any reason, no refunds will be given.
  • Organizer is not responsible for any legal actions that may be taken due to copyright or trademark enforcement.