Programming at Halcy-Con

As a convention created by the fans, for the fans, and of the fans, Halcy-Con thrives on the creativity and passion of its community. In 2024, we were thrilled to offer everything from lightsaber training to interactive games to Q&As with professionals in the immersive entertainment industry. In 2025, we have one word for you: more!

Our larger facility will allow us to run more hours of programming throughout the con, and we’re relying on you to show off your creativity, expertise, and enthusiasm! You’ve had a year to think, dream, and imagine. Soon, it will be time to show us what you’ve got!

This spring, we invite you to contribute to this vibrant event by submitting your ideas for discussions, presentations, and activities. Whether you’re a seasoned speaker or a first-time contributor, we want to hear from you! We were delighted that Halcy-Con 2024 gave some of our attendees their first chance to lead a workshop, moderate a panel, or share their fannish expertise, and we hope that 2025 will do the same, as well as welcoming back experienced presenters.

Check out our Sessions page for an overview of the types of programming that we’ll be featuring at Halcy-Con 2025.

The Calendar

• Suggestion Box Open: 03/26 – 04/09
• Proposal Submissions & Panelist Consideration Open: 04/30 – 05/28
• Proposal Acceptances Sent Out: No later than 06/15
• Schedule Released: Early October
• Pre-Registration for Limited Capacity Events: Early October

Make sure you’re signed up for our newsletter so that you don’t miss any of these announcements!

Programming Proposals: 04/30 – 05/28

General Guidelines

• Our standard programming blocks are 50 minutes long, with 10 minutes in-between for clearing and resetting the space.
• Our conference center has a variety of room sizes: some will be more suitable for intimate conversations and experiences, while others will be set up for presentations or to allow for high-energy activities.
• Our programming types are: Panels, Presentations, Meet-Ups, Workshops, and Games/Interactive. For more information about each type and to see examples from last year’s programming, please visit our Sessions page.
• Please do not use Generative AI art, writing, or music (ie, material created by programs such as but not limited to ChatGPT and Midjourney) for any part of your proposal or your proposed session. The Halcy-Con programming team stands by the artists, writers, and musicians whose works have been stolen to train these programs and whose continuing livelihoods are jeopardized by them. As such, we ask you to have faith in the strength of your own ideas and creativity! And if there’s an aspect of your concept that you need help with, we encourage you to reach out to the community. Until we have ethically-created droids with independent will and agency, your fellow humans will always be better creative partners than machines.
• If we love your idea but have some questions about its capacity or its use of space, time, or resources, we may follow up with you to discuss options for altering it to work within our constraints.

Panelist Consideration

Want to participate in programming but don’t want to run a panel? Running a panel but want to make yourself available for more? Submit yourself for consideration as a panelist! We know that our community is full of brilliant, talented people from an exciting range of backgrounds and experiences, and we hope to showcase as many of you as possible. While there is no guarantee that we will be able to use everyone who submits, we hope that this will expand the range of voices the attendees of Halcy-Con will get to hear from! 

If you have any questions or require clarification, please use the Contact Us form and select the “Sessions & Presenters Coordination” option.